Videoconferencing is an
interactive tool that combines the use of video, computing and communications
technologies to allow people in different locations to meet face-to-face to
conduct a conference. Videoconferencing allows students, faculty and staff to
communicate with one another while staying close to their home campus.
What is a
A point-to-point conference
involves only two sites. Normally bridging connection service is not necessary
between the two sites. An IP address or alias name is necessary to dial the
other site. Schedule this type of event with the IVN scheduler to avoid room
What is a multi-point
A multi-point conference
involves three or more sites and this requires bridging.
Multi-point connections within a single consortium can be arranged with the
consortium scheduler. Multi-point events involving sites outside an existing
consortium will require bridging and the scheduling services of IVN.
What sites in the
state are available?
A complete listing of sites
can be found on the ALT website under Site Directory.
Rooms are classified as IVN
Public Room, IVN Local Room, and IVN Private Room.
IVN Public Rooms are available to use for events once classes are scheduled. Contact the room or site contact for
permission to use an IVN Local Room. IVN Private Rooms are not available for other groups to use. They are
only available for the room owner. For more information on IVN Room
Click here for a listing of
How many sites can I
maximum number is 12 including the host site.
Will I be able to
make out of state connections?
Prior to scheduling an out-of-state event,
testing must be completed on the other site(s) equipment. For information on testing,
Who do I contact to
schedule an event?
Contact your consortium scheduler if
your site belongs to a consortium.
For a list of consortium schedulers, click here.
Contact the IVN scheduler at firstname.lastname@example.org or call 701-777-6486 and press 2 for
videoconference scheduling if you are a state government or other government agency or a non-profit group
that wishes to use an IVN Public Room.
Do all the rooms have
the same meeting capacity?
Each room across the state has different
capacities. Some rooms are set up explicitly for meetings and
others are set up for classrooms. You can find this information on the Site
Directory under each particular site. Use your judgment to determine which room
will suit your audience needs. Do not overload a room as facilities need to meet
fire code standards.
What days and times
are available to hold meetings/events?
Each site sets its own time
for availability. IVN Public Rooms are available Monday – Saturday, from 8 am to
10 pm. K-12 schools usually do not allow events to be
scheduled during the day. Remember classes take priority !
Are there specific
times meetings/events must be scheduled?
Meetings at higher education
sites start on the hour and end 10 minutes before the hour in order to coincide
with the class schedule. Other sites and consortiums determine their own
procedure for scheduling times.
Can I schedule a
monthly meeting for a year?
Classes take priority and are
scheduled first for each semester. Refer to the current scheduling calendar to provide you with information on when other events can be
What if I need to
schedule a meeting on short notice?
The person requesting the
event must contact the IVN
Site Coordinators at each of the higher education sites to approve the arrangements.
The rooms are scheduled for a
variety of events and this assists in the reservation process.
Will I receive an
Confirmations will be sent to
all higher education sites involved. Confirmations are also sent to the person
requesting the event. It is the responsibility of the person requesting the
event to notify all non-higher education sites involved as well as the
participants to the meeting date, time and location. Refer to the reservation
number on your confirmation when making any changes.
Can I make changes or
cancel an event if I need to?
Changes or cancellations
should be made no less than two business days before the date of the event. This
allows time for the facilitator to notify the participants of any changes once
they have been made.
How do I make
Here are a few simple steps
1. All changes or cancellations should go through the meeting facilitator/host
2. The facilitator will then contact the host site coordinator to request the
3. The site coordinator forwards the change to the IVN scheduler. ONLY the host
site can request changes or send in a change form.
4. Changes to the event are then made by your consortium scheduler or the IVN
5. Confirmation of the change from the consortium scheduler/IVN scheduler will
be sent to the host site requesting the change and any sites affected by the
change. Example: All sites will be notified if a date or time change is made. If
a site is added or dropped, the host site receives the confirmation along with
the site affected.
6. The site coordinator forwards the change confirmation to the meeting
7. The meeting facilitator contacts the participants of any changes –date, time,
As the meeting facilitator it is YOUR responsibility to notify your site
coordinator at the host site if the meeting has been canceled or changed so
he/she can contact the IVN scheduler. Failure to do so may result in unnecessary
Can the event be
If you wish to have the event
recorded, you can either have it videotaped or streamed.
Will I be billed for
You may be charged for using
the system and/or technician fees. If you are being billed for the event, you
will receive a preliminary billing confirmation outlining your
Will there be a
technician in the room to assist with the event?
For higher education credit
classes, a technician will be available in the room at the host site.
Technicians will monitor the rooms at the receiving sites.
For NDUS meetings if you wish
to tech your own event, contact your campus site coordinator as training prior
to using the room is required. Technicians can be provided for NDUS meetings
upon request. There will be a fee of $10/hour/site.
For other groups, if you wish
to have a technician present at all times, charges will apply.
For additional information on
videoconferencing in North Dakota, check out the ALT Website.
For any questions on scheduling,
call the IVN Help Desk at 701-777-6486, option #2.