Scheduling an IVN Public Room
Classes take priority over any other type of event. Requests for meetings,
workshops or other educational events can be scheduled after classes are
scheduled on the college/university campuses.
Requests from NDUS personnel,
state government, K-12 or non-profit groups will be accepted according to the
following time line.
|
Request for January
1- April 30 |
Will be accepted after
November 6 |
|
Requests May 1 -
August 15 |
Will be accepted after
February 26 |
|
Requests for August
16- December 31 |
Will accepted after April 5 |
Guidelines for Scheduling an IVN Public Room
Here are the guidelines to follow when scheduling an event with the IVN
Scheduler or using a public IVN room located on any ND University System campus:
-
Deadline for scheduling: minimum of 2
business days prior to the event.
- A schedule request form or
change form must be submitted to the IVN Scheduler for all event requests,
changes, or cancellations. Phone requests will not be accepted.
- Events in IVN Public Rooms
will start at the top of the hour and end 10 minutes before the hour. A 10 minute
window between events is required. Other time periods may be allowed if available.
-
Deadline changes or cancellations: minimum of 2 business
days prior to the event. Changes made within those two business days cannot be
guaranteed and will be accommodated on a best effort basis.
- Requests (except for credit
classes) will be scheduled within 2 business days and a confirmation is sent to
the person requesting the event.
- Number of sites within a
connection: 6-7 is recommended for quality of interaction, 12 is the maximum
number of sites for an event.
Confirmations for events
scheduled with IVN will be e-mailed to the person requesting the event. The
person requesting the event should then notify the other sites involved.
Any questions regarding
scheduling can be directed to the IVN Help Desk at 701-777-6486, option #2 or
e-mail IVN Scheduling.