- Establish a format
- Have one person conduct the
meeting. This person should be knowledgeable with the equipment and comfident in
handling the meeting.
- Generate rapport with people
at the begining of the meeting.
- Take roll call of attendees
- Announce protocol for being
recongized when participants would like to speak.
- Encourage participants to
speak up if they cannot see or hear.Participants would be cheating them selves
out of knowing what is going on by remaining quiet.
- Politely remind particpants
that microphones are "live" if they begin to chat or become disruptive. You may
wish to mute mics and ask for questions at a particular time at which time mics
can be then be turned back on at the sites.
- Call participants by name if
- If privacy and security are
an issue, videoconferencing should not be used.
- Consent of the participants
is required if the videoconference will be recorded or broadcast.
- The microphones are active
all the time. Do not say things that you do not wish everybody to hear because
you can be heard at all times.
- Speak in a clear, natural
voice. The microphones are sensitive so please avoid excessive noise.
- There is a 2 second delay
before the video switches to the person who is speaking; however there is no
delay in the audio.
- Avoid covering the
microphones or you will not be heard.
- Monitors display the local
and receiving sites.
- The monitor on the left
displays only one receiving site. The site that appears is determined by who is
speaking or was last to speak. If more than one person is speaking, the Network
will switch to the strongest signal.
- The monitor on the right
always displays the local site. If someone from your site speaks, you will still
see another site. However, all other sites will hear and see you.
Camera and Other
- One camera shows the audience
or students and one camera shows the instructor/presenter.
- Both cameras can pan or zoom.
- A visual presenter (aka
document camera) displays printed materials or objects.
- Videotapes, and other
computer-generated information (i.e. Internet access and computer software) can
also be shown on the network.
- Establish a "protocol" or
method of being recognized at the start of the class/meeting.
- When speaking you should say:
"This is (your name) at (your site)."
- Consent of participants is
required if the videoconference will be recorded or broadcast.
- To optimize interaction in a
class or event, consider a manageable number of sites. If an event/class
involoves a large number of sites or participants, interaction will be limited.
A question and answer session is recommended.
Presenting on Camera:
- Be natural.
- Speak and move naturally.
- Maintain eye contact with the
people on the screen as you would if you were meeting in person.
- There is about a half second
transmission delay so pause briefly for others to comment.
- It is a good idea to
introduce yourself to others at the begining.